For community bands
A website and a members' roster your committee can actually run
One place for your members, your gigs, who is coming to them, the sheet music for each section, your mail-outs and the treasurer's books. Built for a community band, rather than bent into shape from something built for everybody.
A$499 a year
For the whole band, however many members you have.
Two months free. No credit card. Your members' details are kept in Australia.
What it does
All of it is in there now. Nothing below is coming soon.
Members and the roster
Approve the people who apply through your website, or add them yourself. Set which sections each one plays and which ensembles they're in, mark them financial or not, and export the whole roster as a spreadsheet. Someone with no email address still sits on every list.
Gigs, and who is actually coming
Send one RSVP request and every member gets an email. Answers come back live. Chase only the people who haven't replied, or let it chase them for you a set number of days before the gig: once per gig, never after it, never on top of a reminder you sent by hand.
The band drawn from above
Each gig shows your band as a seating plan that fills in by section as answers arrive, laid out as a concert band, orchestra, big band or brass band. An empty section tells you whether anybody coming could move across and cover it.
Sheet music by section
Hold the link to each section's music in one place. A member sees the parts for the sections they play, and only while they're financial. Nobody is emailing PDFs to the clarinets any more.
Mail-outs
Email any mix of ensembles, sections, financial status, or just the people coming to Saturday's gig. Nobody gets it twice however many groups they're in, you can send a test to yourself first, and the button tells you exactly how many will receive it.
Treasury
Record money in and out, issue receipts, and track who has paid their subs, with your bank or PayID details shown to the members who owe. Corrections are made by reversing an entry rather than deleting one. Entirely optional: if your treasurer has software they like, keep it.
The website itself
Your own domain, your logo, your colours. Switch on edit mode and pencils appear next to anything you can change: type, save, and it's live. The gig list and the attendance tallies look after themselves.
Nobody has a password
Members put their email in and we send them a link, with a six-digit code underneath for when the email is on the phone and the browser is on the iPad. They stay signed in on that device. There is nothing for anyone to forget, and no committee member resetting passwords.
And the things nobody thinks about until they matter
- A full backup every night, with the last thirty kept. You can download one or put one back, so the most you can ever lose is a day.
- Your members' details, your photos and the backups all sit on servers in Sydney. See the privacy policy for the one thing that travels, and why.
- A contact form that routes each kind of enquiry to the person who deals with it, with junk filtered out without making visitors prove they are human.
- Unsubscribe handled properly on mail-outs, so you stay out of people's junk folders. It never stops the emails asking whether someone can make a gig.
What it costs
The figure for your budget meeting
A$499
a year, for the whole band
Two months cheaper than paying monthly. One line item, approved once, and you don't have to go back to the committee when the band grows.
Or monthly
A$49.99
a month
Same software, no lock-in. Most bands take the yearly price because that is how a committee approves anything.
Priced per band
Not per member, and not per contact. Twenty players or two hundred, a youth band and an auxiliary on top, the price is the same. Recruiting well should not cost you money.
Two months free
Long enough to import your roster, run a real gig through it and show the committee something working, rather than a fortnight of poking at an empty site.
No credit card
There is no card on file, so nothing can be charged automatically. At the end of the two months we send an invoice. Say no and that is the end of it.
Coming from Wild Apricot? Bring your members across in minutes.
How the move works
Export your members from Wild Apricot as a spreadsheet, then paste or upload it. The importer reads the column headings and works out which is which: first name, last name, email, phone, membership level, instrument. You check the columns it has guessed before anything happens.
If an instrument name doesn't match one of your sections it stops and shows you exactly which ones, and nothing is saved until you say go. It is minutes of checking, not an afternoon of retyping, and it is not one click: you are the one who confirms it read your list correctly.
Why bands move
Wild Apricot is general membership software, priced by how many contacts you hold. At the time of writing its entry tier is around US$63 to US$66 a month for 100 contacts, which is roughly A$1,200 a year, and most bands have more than 100 contacts once you count past members, parents and the mailing list. Then you are on a dearer tier.
Bandalator is A$499 a year whatever the number, and it knows what a band is: sections and the parts that go with them, who is coming to Saturday, and whether anybody there can cover percussion. Wild Apricot is a perfectly good product. It just was not built for this.
Wild Apricot is their trademark, not ours, and we are not affiliated with them. Their prices are theirs to change: check their current pricing before you compare.
Ask for a free trial
Tell us about your band and we'll set it up and send you the way in. Bands are set up by hand at the moment, which means a real person reads this and you get a real reply.